HuddleUp New Parent Signup Guide

A complete walkthrough for parents signing up for HuddleUp Sports for the first time.

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Install the App

Download HuddleUp Sports from the iOS App Store or Google Play. You can also use the web app from any browser.

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Create Your Account

Open the app and sign up using one of these options:

• Continue with Google — Use your Google account
• Continue with Apple — Use your Apple ID
• Continue with Email — Sign up with any email address

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Join Your Organization

Your child’s league or club has already set up an organization on HuddleUp. There are three ways to join:

1. Invite code — Your league shared a code (via email, text, or handout). Tap “Have a Code?” on the welcome screen
2. Invite link — Tap a link shared by your league admin and the app opens directly to the join screen
3. Search — Browse for your organization by name from the Teams tab

Most parents will use an invite code — it’s the fastest way in.

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Enter the Code

Type in the organization code provided by your league, then tap “Join Organization”. There are three types of codes, each with different permission levels:

• JOIN-XXXX — For parents. Lets you add players, view schedules, RSVP, and chat with your team.
• COCH-XXXX — For coaches. Includes everything parents get, plus the ability to manage teams, create events, and message families.
• ADMN-XXXX — For organization administrators. Full access to manage leagues, teams, rosters, and organization settings.

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Add Your Players

Now you’ll add your children to HuddleUp:

1. Enter your child’s first name and last name
2. Select Male or Female
3. Choose a color for this player (blue, orange, green, purple, or pink) — this color will identify their events on the calendar
4. Enter their birthday
5. Tap Save

After adding a player, you’ll see a confirmation: “Player Added!”

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Adding Multiple Children

If you have another child in sports, tap “Add Another Player” and repeat the process. Each child gets their own color so you can tell their schedules apart at a glance.

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Assign Players to Leagues

When you’re done adding players, tap “Assign to Leagues”. You’ll see the leagues and teams available in your organization.

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Select League and Team

1. Check the box next to your player’s league (e.g., Basketball)
2. Select their specific team (e.g., 3rd & 4th Grade)
3. Tap “Assign Player”

Repeat for each child if they’re in different leagues or teams.

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Pending Approval

Depending on how your league is set up, your player may need admin approval before they’re fully on the team:

• Pending — Your registration has been submitted and the league admin is reviewing it
• Active — You’ve been approved. Team events appear on your calendar and you gain access to team chat.

You’ll receive a push notification when your player is approved. If approval is taking a while, reach out to your league coordinator.

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Explore the Calendar

After setup, you’ll land on the Calendar tab. This is your home base — every game, practice, and event for all your children appears here, color-coded by player.

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Calendar Views

Tap the date range at the top to switch between:

• Next 7 Days — Focus on this week
• Next 2 Weeks — Short-term planning view
• Next Month — See the full month ahead

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Event Details

Tap any event to see its full details:

• What — Event name and type (practice, game, etc.)
• When — Date and time
• Where — Venue name and address with a “Get Directions” button
• Weather — Live conditions and game-time forecast for the event location
• RSVP — Tap Going, Maybe, or Can’t Go to let the coach know

See Family Calendar for more details.

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View Your Teams

The Teams tab shows:

• My Players — Your children and which leagues they’re in. Tap “Manage” to adjust their league or team assignments
• Your Organization — All leagues and teams your players belong to, with rosters

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Team Chat

The Chats tab gives each team a dedicated chat channel. This is where you can:

• Ask questions to coaches and other parents
• Share updates with the team
• React to messages by long-pressing on them
• Use slash commands like /carpool, /snack, and /poll

See Team Messaging for the full guide.

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Settings

The Settings tab is where you manage your account:

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Family

• Add or edit players
• Invite another parent to your family account (see below)

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Calendar Sync

• Google Calendar Sync — Sync HuddleUp events to Google Calendar
• Apple Calendar Sync — Sync HuddleUp events to Apple Calendar

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Notifications

• Push Notifications — Toggle on/off to receive alerts for schedule changes, cancellations, and team messages. See Notifications.

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Customizations

• Dark Mode — Switch between light and dark themes

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Multi-Parent Households

Both parents or guardians can use HuddleUp for the same family:

1. The first parent sets up the account and adds players (that’s what you just did above)
2. Go to Settings > Family
3. Tap Invite Parent and share the invite link with your co-parent
4. The second parent signs up and joins your family

Once connected, both parents:

• See the same players and calendar events
• Can RSVP independently
• Receive their own push notifications
• Have access to all team chats

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Need Help?

If you have questions or run into any issues, email us at support@huddleup-sports.com or reach out to your league coordinator.